Sunday, plannable in under an hour.
Keyboard-first, with feedback that keeps up as fast as you type. Capacity-ranked suggestions for every slot, and a bullpen that knows who to ask next. Built around the person who plans the week.
Sunday, ready by 1:00 p.m.
One run-through of how next Sunday gets built. Real beats from real churches on Scout.
- 0:00
Open Scout. The serving schedule for next Sunday is already drafted from your template.
- 0:08
Five empty slots. Scout suggests ranked candidates per slot — capacity, reliability, fairness already weighed.
- 0:18
Send the assignments. Confirmations arrive in the member app. Replies surface in your inbox as they come in.
- 0:31
Two declines. Bullpen suggests three eligible recruits for each. You send invites in two clicks.
- 0:44
Open Run of Show. Worship pulls in last week’s set with key and BPM. You add a baptism between the second song and the message.
- 0:53
Share the ROS link with the production team. Print labels for kids check-in. Done.
Under one hour. Every Tuesday.
Faster planning, the answers surfaced, one place for the team.
Scheduling that ranks itself
Capacity, reliability, fairness — already weighed before you start.
Scout reads who’s confirmed to show up, who’s declared they can do this role, and how recently they’ve served. You see ranked candidates per slot. No more scrolling through the directory looking for a name.
How Scout handles servingBullpen recruitment
When a slot empties, you’re not starting from cold.
Scout knows who’s declared they’re open to serve in this role but never have. Invite three with one click. Confirmations land in the member app. Refusals don’t come back to your inbox as a wall of text.
See bullpen + invite flowRun of Show your team can share
One source of truth for the volunteer team and the production team.
Dual time columns — clock time and show time — calculate themselves. A shareable link prints clean. The volunteer roster sidebar is the same data your assignments page works from. Two screens, one truth.
Read the Run of Show feature
“Pastors fall in love with the dashboard. Ops coordinators decide whether you stick. So Scout was built around the second experience first.”
Scout product principle
For coordinators evaluating Scout right now.
- Bullpen works behind the scenes today — Scout suggests recruits and members accept invites in the app. The dedicated staff-side screen isn’t built yet; you drive it from the team page.
- Scout doesn’t auto-text declined volunteers their backup options. It surfaces who to invite next; you press the button.
- Scout doesn’t resolve conflicts between two services where the same person is double-booked yet. It flags them; you choose.
One trial Sunday. Pick the Tuesday before.
- Keyboard-first
- Instant feedback
- Bullpen suggestions
- Run of Show built-in