Recording offline gifts

Cash, checks, stock, and crypto gifts don't flow through Stripe. They need to be logged manually so they show up on year-end statements.

Log a single gift

Go to Giving → Record gift. Pick the person, fill in the amount, the date, and the method (Cash / Check / Stock / Other). Scout matches it to the giver's profile and includes it on their year-end statement automatically.

If the giver isn't in Scout yet, click + Create new person in the giver picker. You can fill in just a name and email, and the rest later.

Log a batch (Sunday offering)

Most churches batch their Sunday offering. Go to Giving → Batches → New batch. Enter the date, the deposit total, and then add gifts one at a time. Scout shows the running total against the deposit so you catch math errors before posting.

When the batch totals match, click Post batch. Posted batches can't be edited, only refunded.

Stock and crypto

Log stock gifts at the fair market value on the date received (your accountant will tell you the right number). Use Method: Stock so the year-end statement notes "Non-cash contribution" with the right IRS language.

Crypto is the same: log USD value on receipt, method Other, and add a note with the asset and the wallet address.

Year-end

When January comes, Scout generates a single statement per giver covering every gift logged that year: online, cash, check, stock, everything. See Tax statements.